1.21 Governing Cash Only Payment Rounding and Cash Rounding Variance Accounting

SECTION A: AUTHORITY AND PURPOSE

A.01 Authority. This ordinance is adopted pursuant to the powers granted to counties and county

boards under Wisconsin Statutes Chapter 59, including the vesting of local, legislative, and

administrative powers in the county board.

A.02 Purpose. The purpose of this ordinance is to:

(a) Establish a uniform, cash-only rounding method for in-person payments made in physical United

States currency;

(b) Maintain exact, to-the-cent processing for non-cash payments; and

(c) Establish an internal accounting mechanism to record, reconcile, and report de minimis rounding

differences for transparent tracking.

SECTION B: DEFINITIONS

B.01 Cash Payment: means a payment made in physical United States currency (paper bills and coins)

tendered in person to the County.

B.02 Non-Cash Payment: means any payment method other than a Cash Payment, including but not

limited to checks, escrow payouts, and electronic payments.

B.03 Transaction Total: means the total amount due in a single collection transaction before

rounding.

B.04 Rounding Increment: means five cents ($0.05).

B.05 Rounded Cash Total: means the Transaction Total after application of the rounding rule,

expressed in multiples of the Rounding Increment.

B.06 Cash Rounding Variance: means the arithmetic difference between the Rounded Cash Total

received and the amount posted.

B.07 Cash Rounding Variance Account: means the specific general ledger account established to

accumulate and track Cash Rounding Variances.